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Accommodation

WARNING

We would like to make you aware of a situation that has been brought to our attention. There is a company, Exhibition Housing Management (EHM), who has been contacting attendees of upcoming events to assist with hotel reservations.

Please note that only GUARANT International, as the official World Tour Secretariat, is authorized to offer hotel reservation services for the IFHNOS World Tour 2016.

In case you are contacted by any other companies/ unknown vendors by phone or emails, we urge all attendees not to sign anything or enter into any conversation with them or reply to any emails.

 

GUARANT International (further referred to also as the World Tour Secretariat) has been appointed as the official hotel accommodation agent for the International Federation of Head and Neck Oncologic Societies (IFHNOS 2016 World Tour) and will handle all related arrangements.

A number of hotels of various categories at reduced rates are available for participants of IFHNOS World Tour 2016.

For list of hotels please click HERE

How to make a hotel reservation

To make a hotel reservation, it is necessary to fill in the Online Accommodation Form

Please note that the online Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all online forms.

Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.

All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the World Tour, the World Tour Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Extras are to be paid directly at the hotel reception before departure.

Reservation confirmation

A one-night deposit is required to guarantee the reservation. After the payment is received, your hotel reservation will be confirmed by e-mail. The remaining amount has to be paid directly to the hotel upon check-in/out.

A one-night deposit must be paid until September 7, 2016.

In case you share the room with another World Tour participant, it is possible for each participant / roommate to pay only half of the total hotel expenses. Invoice can be issued upon request after the World Tour. Please include this request as a note in your accommodation form.

Cancellations, changes and refunds

Please inform GUARANT International about any amendments or cancellations in writing by e-mail: ifhnos2016@guarant.cz or fax +420 284 001 448. Telephone amendments will not be accepted.

Date of delivery of your written cancellation to the World Tour Secretariat will be considered as the date of cancellation.

Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the World Tour.

The World Tour Secretariat reserves the right to charge a handling fee of 30 EUR at any name change of a hotel reservation.

Cancellation conditions

The following cancellation conditions apply to the cancellation of a hotel reservation:

Cancellation before and on September 7, 2016: full refund (less 30 EUR handling fee)

Cancellation after September 7, 2016: one night cancellation fee

No show: one night cancellation fee

Please note, that for shortening of your hotel reservation after check-in hotel regular cancellation conditions for World Tour apply (cancellation fee can be up to 100% of cancelled nights)

In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.

Change of the arrival date has to be announced to the World Tour Secretariat no later than October 3, 2016, otherwise one-night cancellation fee will be charged.

Methods of payment

Accommodation expenses must be paid in EUR by one of the following methods:

Credit Card

For payments through the Online Payment System only MasterCard/Eurocard, Visa and Diners Club credit cards are accepted. These payments will be charged in EUR.

Bank Transfer

Please note that payments by bank transfer will only be accepted by September 14, 2016. After this date only payments by credit cards will be accepted by using the Online Payment System.

Hotel accommodation must be paid in EUR:

Bank name: Československá obchodní banka
Bank address: Na Příkopě 18, 110 00 Prague 1, Czech Republic
SWIFT/BIC: CEKOCZPP
Account name: GUARANT International spol. s r. o.
Account number: 478533893/0300
IBAN: CZ69 0300 0000 0004 7853 3893
Details of payment: 21617... (ID number on the Letter of Confirmation)
Message for the recipient: participant's name*

*The participant's name should be clearly legible otherwise the payment cannot be identified.

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.

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